Schedule and Procedures

IMPORTANT  DATES

2 April:                        Deadline for Abstract Submission on ISOCARP Platform.

3-24 April:                   Platform open to the General Rapporteur and her Congress Team only.

20 April:                       Authors will be informed on selection by e-mail.

20 April-24 June:       Preparation of full paper by authors (details on format, font, etc. follow)

25 April-31 May:         The Platform will be open to all invited authors.

Authors and the Congress Team will have the opportunity to obtain an overview of all chosen abstracts on this secluded Internet area, called 'Authors and Congress Team Platform'. Authors can make final corrections in their abstract and personal data. In this period Rapporteurs may communicate with invited authors and give input and advice for the final paper.

25 June:                         Deadline Paper Submission.

As of 26 June:               No further revisions of Final Papers are possible.

As of 1 July:                   All web visitors will have access to the 'Paper Platform'.

12 September:              Copies of presentation material (PowerPoint format) to be transmitted to LOC.

Selected Papers will be put on a CD Rom to be handed out at the congress.

SUBMISSION PROCEDURES

SUBMISSION: The entire process (Abstract – Selection – Full Paper) takes place ONLINE.

Abstracts: are expected to address some of the questions mentioned in the Call by the General Rapporteur and by the Local Organising Committee (LOC). The abstract should summarise the central theme and content of the work (300 words, i.e. 2000 characters including spaces). Insertion of graphics is not permitted. ISOCARP requests that authors strictly comply with the procedures for abstract submission in view of a possible invitation for presentation at the Congress itself (parallel sessions).

Short Outline: Authors must add a brief outline of not more than 50 words to their abstract.

Selection: With the assistance of her team of Rapporteurs, the General Rapporteur will review all abstracts and allocate the chosen ones to a Parallel Session (this might differ from the author’s original preference).

Final Papers: If an abstract is chosen for presentation, the author will be invited to send the “full” version of the paper, and will be provided with guidelines on format, fonts, maximum number of pages, and possible insertion of images. Authors should strictly follow these editing guidelines for papers in view of a possible inclusion in the ISOCARP Congress Proceedings and Planning Journals. Only papers edited in compliance with the ISOCARP guidelines will be accepted.

CD ROM: Only selected papers will be published on a CD ROM and distributed to all registered Congress participants. 

Final Papers: Abstracts have to be submitted in English. After selection papers may be submitted in one of the official ISOCARP languages (English, French, German, Spanish) under the following conditions (sine qua non):   (1) an English translation as a hard copy is available at the presentation and (2) the author ensures a simultaneous translation (e.g. by a colleague) while presenting.

Congress Language: English is the official language for all Congress business.

Congress Proceedings: The annual congresses and their findings are the most important sources for ISOCARP’s internationally recognised publications. After the Congress papers will be selected for inclusion in the Congress Proceedings. Copyright for any work published by ISOCARP remains with the Society. Thus authors must ask for prior permission in writing from ISOCARP if they intend to publish their work elsewhere.

Planning Journals: ISOCARP has relations with several international Planning Journals. The publishers are interested in the final papers presented at ISOCARP congresses. Possible publication in a journal is on recommendation by the Congress Team (copyright, procedure, etc. directly between author and publisher).